Privacy Policy

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Last Updated: September 23, 2026

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CultureCon LLC (“WorkPossible,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us.

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This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you attend our events, visit our websites, or interact with our event pages, speaker application and onboarding pages, sponsor onboarding pages, attendee and registration workflows, surveys, forms, private links, upload tools, communication tools, and other products and services that link to this Privacy Policy (collectively, the “Services”).

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Some events, speaker agreements, sponsor agreements, media releases, ticketing platforms, customer agreements, or third party services may provide additional terms regarding the collection or use of information. If a specific written agreement or event notice provides additional rights or explains a specific use of information, that document will apply to that subject matter.

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Information We Collect

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We may collect the following categories of information:

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Contact and identity information: Name, email address, phone number, mailing address, company, job title, role, professional affiliation, account information, and other information you choose to provide.

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Speaker application and review information: Application responses, biographies, headshots, company information, professional profile links, proposed session titles and descriptions, learning objectives, audience information, topic categories, prior speaking experience, availability information, co presenter information, reviewer assignments, reviewer notes, scores, recommendations, internal comments, and application status.

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Speaker onboarding and event participation information: Accepted session details, presentation files, logos, headshots, social and professional links, speaker profile information, promotional preferences, acknowledgements, signed or typed names, event policy acknowledgements, discount or promotional code information, and communications with our team.

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Sponsor, exhibitor, advertiser, volunteer, award, and partner information: Contact details, company information, package selections, billing and invoice information, logos and brand assets, booth or benefit selections, program advertising materials, submitted content, onboarding status, and related communications.

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Attendee, registrant, ticketing, and event information: Registration records, ticket assignments, check in status, attendance information, ticket or access code information, attendee graphic details, survey responses, and other event participation records.

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Payment information: Information necessary to process purchases and transactions, which may include billing details and credit card or other payment information.

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Files and submitted materials: Presentations, PDFs, images, logos, advertisements, marketing assets, profile images, documents, and other materials you upload or submit through the Services.

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Communications and workflow information: Emails, comments, reminders, confirmations, support requests, task history, operational notices, internal activity logs, audit history, and timestamps.

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Technical and usage information: IP address, browser type, device information, operating system, pages visited, referring pages, access times, access and security logs, delivery logs, error logs, and other information used to operate, secure, troubleshoot, and improve the Services.

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How We Collect Information

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We may collect information directly from you when you register for an event, make a purchase, submit an application, complete an onboarding process, fill out a form or survey, upload materials, participate in an interactive feature, request support, communicate with us, or otherwise use the Services.

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We may also obtain information from event organizers or administrators, internal staff or reviewers, sponsors or partners, ticketing and registration platforms, service providers, communications with us, and publicly available professional sources relevant to event review or operations, such as company websites, professional profile pages, speaker pages, publications, and similar public materials.

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We may combine information obtained from these sources with information we collect directly through the Services.

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Cookies and Other Tracking Technologies

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When you access or use our Services, we and our service providers may automatically collect certain information using cookies, pixels, web beacons, and similar technologies.

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Cookies are small data files stored on your device that can help us operate and improve our Services, understand which areas and features are popular, remember preferences, and count visits.

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Web beacons and similar technologies may be used in our websites or emails to help deliver cookies, understand usage, measure campaign effectiveness, and determine whether certain communications have been opened or acted upon.

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Most web browsers allow you to control or reject browser cookies through your browser settings. Please note that removing or rejecting cookies may affect the availability or functionality of certain parts of the Services.

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How We Use Information

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We may use information about you to:

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1. Operate, maintain, secure, and improve the Services.

2. Provide and deliver the products, events, and services you request.

3. Process transactions and send confirmations, invoices, receipts, and related information.

4. Accept, process, evaluate, and manage speaker applications and related review workflows.

5. Assign applications or materials to authorized reviewers and support human review and selection processes.

6. Coordinate speaker, sponsor, exhibitor, attendee, volunteer, award, and partner onboarding.

7. Process registrations, ticketing records, access codes, check in information, event lists, and other event logistics.

8. Create, review, approve, and publish speaker profiles, event pages, session information, attendee graphics, promotional graphics, sponsor materials, program advertisements, and related event materials.

9. Generate, review, edit, and send operational communications, confirmations, reminders, notices, emails, comments, and follow up messages.

10. Manage billing, invoices, payment status, sponsor packages, and other event related financial administration.

11. Store uploaded files, electronic acknowledgements, task history, audit history, and event records.

12. Produce reports, exports, dashboards, status views, surveys, analytics, and operational summaries.

13. Monitor and analyze trends, usage, and activities related to our Services.

14. Personalize and improve our Services and provide content, communications, or features that may be relevant to you.

15. Communicate with you about WorkPossible products, services, events, offers, promotions, news, and other information we believe may be of interest to you.

16. Troubleshoot problems, prevent fraud or misuse, protect access links, monitor service performance, and maintain the security of our Services.

17. Comply with legal, contractual, accounting, tax, audit, dispute resolution, and recordkeeping obligations.

18. Carry out other purposes disclosed to you at the time information is collected or with your consent or direction.

 

AI Assisted and Automated Tools

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We may use artificial intelligence assisted tools, automation, and other workflow technologies under our direction to support event and business operations.

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These tools may assist with activities such as research, application review support, summarization, drafting content, preparing communications, generating or editing promotional materials, organizing records, extracting information from submitted materials, and similar operational tasks.

AI assisted tools are used to support WorkPossible staff, event organizers, reviewers, and operations personnel. They are not intended to serve as the sole basis for final speaker selection, rejection, sponsorship, participation, or other significant event decisions. Final event and application decisions are reviewed by humans.

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We may provide submitted information and relevant publicly available professional information to service providers that process information on our behalf in connection with these workflows.

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How We Disclose Information

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We may disclose information about you:

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To WorkPossible personnel and event teams: Including staff, event organizers, administrators, authorized reviewers, contractors, and operations personnel who need access to information for event, application, review, onboarding, sponsor, attendee, or support purposes.

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To service providers: Including providers that help us with cloud hosting, databases, storage, security, email delivery, ticketing, registration, payments, accounting, document processing, file storage, website publishing, analytics, AI assisted services, automation, and workflow management.

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To sponsors, exhibitors, and partners: Where an event notice, registration process, sponsor benefit, attendee interaction, or other applicable arrangement permits or requires the disclosure.

For public event purposes: When information is intended or approved for public use, such as speaker names, headshots, biographies, job titles, company names, session titles and descriptions, professional or social links, sponsor names and logos, event materials, program advertisements, promotional graphics, and other published event content.

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For legal and safety purposes: When we believe disclosure is appropriate or required to comply with applicable law, regulation, legal process, contractual obligations, audits, tax or accounting requirements, security investigations, or enforceable governmental requests, or to protect the rights, property, or safety of WorkPossible or others.

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In connection with a business transaction: Including a merger, acquisition, financing, reorganization, sale of assets, or similar transaction involving WorkPossible or the Services.

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With your consent or at your direction: Including when we notify you that information will be shared in a particular manner and you choose to provide that information.

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We may also disclose aggregated or de identified information that cannot reasonably be used to identify you.

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We do not intend for private review notes, internal task history, internal comments, nonpublic application materials, or private uploaded materials to be published unless they are converted into approved public event materials or disclosure is otherwise permitted by an applicable agreement, notice, or law.

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Sponsors, Exhibitors, and Partners

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Some WorkPossible events include sponsors, exhibitors, advertisers, partners, or similar third parties.

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Depending on the event and applicable registration terms or notices, attendee or registrant information may be shared with these parties. This may include demographic, participation, professional, or contact information.

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The type of information shared, timing of the sharing, and available choices may vary by event. We encourage you to review the applicable event registration page, ticketing page, sponsor disclosures, and event specific notices for additional information.

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You may also contact us using the information below with questions about information sharing related to a specific event.

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Public Speaker, Sponsor, and Promotional Materials

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If you are selected as a speaker, sponsor, exhibitor, partner, award participant, volunteer, or other event participant, we may use approved or submitted materials to create and publish event related content.

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This may include your name, company, job title, biography, headshot, logo, professional or social links, session title, session description, quotes, promotional graphics, attendee graphics, sponsor graphics, program advertisements, event website content, emails, printed or digital materials, and social media content.

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Separate speaker agreements, sponsor agreements, media releases, approval workflows, or event specific written terms may provide additional permissions, restrictions, or approval processes.

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Advertising and Analytics Services

 

We may use third party service providers to provide analytics services and help us understand the use and effectiveness of our websites, communications, and marketing.

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These providers may use cookies, pixels, web beacons, and similar technologies to collect information such as your IP address, browser type, pages viewed, time spent on pages, links clicked, referring pages, and conversion information.

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We and our service providers may use this information to analyze website activity, understand the popularity and effectiveness of content and campaigns, improve our Services, and provide advertising or content that may be relevant to users.

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Your browser settings and certain third party tools may provide options for limiting cookies or some forms of interest based advertising.

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Communications

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We may send operational, transactional, and administrative communications related to your interactions with us. These may include application confirmations, onboarding notices, task reminders, review notifications, registration and ticketing notices, sponsor communications, invoice notices, event updates, requests for files or materials, security alerts, and support messages.

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Some communications are necessary to provide the Services or administer an event and may not include a marketing unsubscribe option.

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You may opt out of receiving promotional emails or text messages from WorkPossible by following the instructions provided in those communications. If you opt out of promotional communications, we may still send nonpromotional messages related to your account, transactions, event participation, or our ongoing business relationship.

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Files, Electronic Acknowledgements, and Signatures

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The Services may allow or require you to upload files, type your name, check an acknowledgement, approve materials, sign electronically, or complete other electronic actions.

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We may store those files and actions with the related record and use them as evidence of submission, review, approval, acknowledgement, or acceptance, subject to applicable law and any separate agreement.

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Retention

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We retain personal information for as long as reasonably necessary for purposes such as event operations, application review, onboarding, sponsor administration, attendee administration, reporting, audit history, legal compliance, tax and accounting obligations, dispute resolution, security, legitimate business purposes, and future event planning.

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Retention periods may vary depending on the event, workflow, record type, and applicable legal or contractual requirements.

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We may retain limited information after a deletion request where necessary or permitted for legal compliance, security, fraud prevention, dispute resolution, audit history, backup integrity, contractual obligations, or other legitimate purposes.

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Security

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WorkPossible uses administrative, technical, and operational safeguards designed to protect personal information from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction.

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However, no internet connected system or method of electronic transmission or storage can be guaranteed to be completely secure.

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You are responsible for using private links and access credentials carefully and for promptly notifying us if you believe an unauthorized person has accessed your account, private link, or submission.

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Your Choices and Privacy Rights

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You may contact us to request access to, correction of, deletion of, or review of personal information associated with your submission, registration, or event record.

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We may need to verify your identity before fulfilling a request and may ask for information necessary to locate the relevant record, such as your email address, event name, company, or submission type.

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Depending on where you live and whether applicable privacy laws apply to WorkPossible or your information, you may have additional rights. These may include the right to know what personal information we collect, use, disclose, sell, or share; correct inaccurate personal information; request deletion of personal information; opt out of certain sale, sharing, targeted advertising, or profiling practices; limit certain uses of sensitive personal information; and exercise applicable privacy rights without unlawful discrimination.

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We will respond to privacy requests as required by applicable law. Certain requests may be limited where information is needed to provide requested services, complete a transaction, maintain security, comply with law, protect legal rights, or preserve required records.

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To submit a privacy request, contact us at info@workpossible.org.

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California Privacy Rights

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California residents may have additional rights regarding their personal information under applicable California privacy laws, including rights relating to access, correction, deletion, and certain disclosures or sharing of personal information.

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If you are a California resident and would like to submit a privacy request or ask about how your information is shared with third parties for direct marketing purposes, contact us at info@workpossible.org.

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Third Party Services

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Our Services may link to or integrate with third party websites, ticketing platforms, payment processors, accounting providers, file storage providers, video or meeting platforms, email providers, social platforms, analytics providers, professional profile pages, or other tools.

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Those third party services are governed by their own terms and privacy policies. WorkPossible is not responsible for the privacy or security practices of third party services outside our control.

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Children's Privacy

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The Services are not intended for children under 13, and we do not knowingly collect personal information from children under 13 through the Services.

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If you believe a child under 13 has provided personal information to us, please contact us so we can review the situation and take appropriate action.

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International Users

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WorkPossible is based in the United States. Information collected through the Services may be processed and stored in the United States and other countries where we or our service providers operate.

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If you access the Services from outside the United States, your information may be transferred to and processed in countries that may have different data protection laws than your country of residence.

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Changes to This Privacy Policy

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We may update this Privacy Policy from time to time as our Services, event workflows, legal requirements, or business practices change.

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When we make changes, we will update the “Last Updated” date at the top of this policy. If changes are material, we may provide additional notice where appropriate, such as through our website or by email.

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We encourage you to review this Privacy Policy periodically to stay informed about our privacy practices.

Contact Us
 

If you have questions about this Privacy Policy, our privacy practices, or your personal information, or if you would like to submit a privacy request, please contact us at:
 

WorkPossible
Email: info@workpossible.org